Function overview

You, or any meeting participant, can create a discussion group to include all participants with one click, saving the effort of one-by-one invitations. In the meeting group, all participants can gain access to the meeting background, view event information and group announcements, jointly edit meeting notes, and record and share important information about the meeting. Once a meeting is over, the meeting initiator can convert the meeting group into a standard group chat, which is disassociated from the meeting event, so members can freely discuss more topics.

Procedure

1.Create a meeting group

Go to Calendar, find the event, and click Create a meeting group on the event card. In the pop-up window, click Confirm, and a meeting group will be created to automatically include all participants in the event.

2.Create or edit meeting notes

Method 1: Create meeting notes on an event card

On the event card, you can click Create meeting notes.

Method 2: Create meeting notes in a meeting group

In a meeting group, you, or any member, can click Create meeting notes on the right sidebar. If you want to further edit the notes, click View meeting notes to enter the editing page.

Note: In a meeting group, the group announcement is by default a template for meeting notes. Any edits by any member to the group announcement will be saved in real time and will be visible to other group members.

3.Convert a meeting group to a standard group

Click Group Settings on the right sidebar of a meeting group and select Convert to Standard Group at the bottom.

4.Disband a meeting group

Method 1: Disband a meeting group in Group Settings

Click Group Settings on the right sidebar of a meeting group and select Disband Meeting Group at the bottom.

Method 2: Disband a meeting group by deleting events

On an event card, you can select Delete event and uncheck the Keep meeting group and convert it to a standard group option in the pop-up window to disband the meeting group.

If you want to delete an event but keep the event’s meeting group, select Delete event on the event card and check the Keep meeting group and convert it to a standard group option in the pop-up window to convert the group to a standard one.

FAQ

Q: What’s the difference between a meeting group and a standard group?

A: A meeting group is associated with a meeting event, and event participants are automatically included into the group. A standard group isn't associated with an event and the group owner has to manually invite members to the group.

•Different creation methods: A meeting group is created by using the Create a meeting group button on the event card, while a standard group is created through the conversation homepage. For detailed procedure, see Chat | Create a group.

•Different features and permissions: A meeting group has a built-in feature to create meeting notes, while a standard group doesn’t have this feature.

Q: Who can create a meeting group and meeting notes?

A: All participants in an event can create a meeting group and meeting notes, and all group members can coordinate in editing the meeting notes. However, only the event organizer can become the owner of the meeting group and meeting notes.

Q: Can I change the meeting group owner?

A: No. You can’t change the meeting group owner. If you want to change it, first convert the meeting group to a standard one, and then perform the Change owner action.

Q: After an event is deleted, will the meeting group of the event be disbanded?

A: You can select whether to disband a meeting group or convert the meeting group to a standard one when you delete an event.