This article describes how to set up related administrators in approvals.

Role descriptions

Approval App has two types of administrators: Company administrator / Approval App administrator, and Approval owner.

1. Company administrator / Approval App administrator

Both have the same permission scope in the approval management, and both have the highest management authority: 

• Can create new approvals;
• Can edit / disable / delete all approvals;
• Can view / export all approval data;
• Can add / remove administrators for all approvals, and can set permissions for the administrators.

2. Specific approval owner

This type of administrator can manage the specific approvals and has some of the management rights (Company administrator / Approval App administrator can set the permissions):

• Can edit / disable / delete specific approvals;
• Can only view / export specific approval data;
• Can only add / remove administrators who share the same authorizations for specific approvals.

Suggestions for assignment

You can flexibly assign administrator roles according to the actual needs of your team to improve team management efficiency.

1. Approval App administrator

Recommended to assign it to the person responsible for the management and control of the company process. For example: a senior executive.

2. Specific approval owner

Recommended to assign to the managers or executors of the specific process. For example, the administrator for recruitment approval can be HR, and the administrator for procurement approval can be administrative staff.

Procedure

1. How to add Company administrator / Approval App administrator

Enter Feishu Admin - Settings - Administrator Permissions: 

• Add Super Administrator: Super administrators can manage all functions including Approval App.

• Click to learn more about Super Administrator.

• Add Administrator:  Administrators can manage par of functions, for example, the Approval App.

•  Click to learn more about Administrator. 

2. How to add specific approval owner

Step 1: Enter Approval Admin，click Create button or edit existing approvals.

Step 2: Add approval owner on the Basic Info page (The default owner is the creator of the approval).

• Click + to add approval owners (by default, their permissions will be the same as the one who add them);
• Click Permissions to set permissions for the approval owner (only company administrator / Approval App administrator can operate);
• Click Delete to remove approval owner.