I. Function overview

Docs supports making a copy, printing, and downloading. Sheets support making a copy and downloading but not printing. You can also configure permissions for documents, and limit performance of the above actions to users only with read permission.

II. Procedure

Make a copy

The following two methods can be used to make a copy of a Doc and Sheet.

Method 1: Find the document you want to make a copy of in the list on the Docs homepage and click the … button on the right and select Make a copy.

Method 2: Open the document you want to make a copy of, click the … button, and select Make a copy.

Print

Click the … button in the top right corner of the document and select Print. Only Docs can be printed at this time, printing of Sheets is not supported.

Download

Click the … button in the top right corner of the Doc or Sheet, select Download, and click the format you want to use to download it. Word and PDF formats are supported for Docs, and CSV and Excel formats for Sheets.

Permission settings

If you are the document's owner, you can set permissions for to allow users to copy, duplicate, print, download or share the file as an image. Users with edit permission have default permission to perform the above actions. Click Share - Settings - Security settings to modify the permission settings.

III. FAQs

Q: What is the purpose of making a copy of documents?

Making a copy of documents refers to copying it and generating a new document with identical content. It helps users create various versions of a document, save historical versions, and save document comments you do not want to share.

Q: Why am I sometimes unable to make a copy of documents or print?

If you are not the document’s owner, it may be because the owner limited the permission range for who can copy, duplicate, print, download or share the file as an image. Users can only perform these actions if they have edit permission. You can contact the document’s owner to obtain this permission.

Q: Sometimes I can’t see the Make a copy and Download buttons. Why?

If a document’s owner limits the permission range for the "copy, duplicate, print, download or share the file as an image" option, the buttons will automatically be hidden.