Faced with the rapid development of new media, traditional newspapers are seeking ways to innovate in order to accomplish transformations and upgrades. Feishu’s functions cover the entire media creation and management process. We can help newspapers optimize their existing work models to efficiently produce high-quality multimedia content. To take the lead in the current media development trend, start by downloading the Feishu app.

This document is a guide that shows newspaper administrators how to configure the Feishu Admin backend. After configuring Admin to meet the needs of the media industry, you can get started on the journey to greater productivity.

🌟 Initialize the Admin backend

After installing the Feishu app, admins can click profile picture > Admin to go to Admin and configure the Admin backend for a newspaper business.

1. Modify basic info

To allow the newspaper to improve its name recognition and branding among both internal employees and external partners, click Settings - Company Info to go to the company info page, where you can set all company details. Click Edit to edit the relevant information.

To let your company make full use of Feishu functions, apply for Feishu verification. Verification removes the 500 contact limit and allows you to share internal documents with external users, facilitating interviews and document resource accumulation. Click here for detailed Feishu verification instructions.

2. Create departments and add employees

Most newspapers create departments based on their news business lines. In recent years, the development of new media has promoted the emergence of more consolidated departments, such as consolidated media centers. This has posed new challenges to internal collaboration in newspaper companies. In Feishu, admins can go to Admin > User and Department and click the + icon to create departments as needed to facilitate newspaper management. You can also batch import departments. First, download the import template form. After filling in the form based on your company’s existing business lines, upload it to quickly create multiple departments at once. Click here for detailed department creation instructions.

After creating departments, you can select +Add to add an individual employee. Alternatively, click Import/Update to download the batch import template. After filling out the template, upload it to add multiple employees at once. If you do not have the information of all employees, click Invite users to join the organization. This allows you to share the company team code, QR code, or link with employees so they can join the company themselves. Click here for detailed instructions on how employees can join the company themselves.

In order to assign management responsibilities for different departments, admins can designate the heads of each news business line and consolidated media center as primary admins. Click Company Settings > Administrator Permissions > Add Primary Administrator. Then, enter the name, email, and mobile number of the relevant user and click Confirm to add the primary admin.

Note: You can set up to 100 primary admins for a single company. Primary admins have all management permissions except the permission to disband the company.

In addition to primary admins, you can add regular admins to the various departments of the newspaper. For example, you can assign the admin role to the people in charge of proofreading, topic selection, or multimedia production in each department to subdivide the responsibilities of primary admins. Click Company Settings - Administrator Permissions to go to the administrator page. There, click Add Administrator. Then, you can set different permission groups for different admins to precisely define the departments for which they have management permissions. Click here for more information on permission group settings.

🌟 Empower news production with a wide range of features

✌️Congratulations, you have initialized the Admin backend. Next, you can install various smart apps provided by Feishu. For example, the Attendance app can address the irregular shifts and difficult attendance management problems faced by newspapers, and the Calendar feature facilitates shift management and reduces procrastination. There are many other apps and features available in the Admin backend!

1. Install powerful apps

On the Admin, select Workplace - App List. In the Marketplace App area, you can view the apps we recommend that all companies install and click Get to obtain an app. You will then be directed to the app details page in the App Directory. On the details page, click Get to install the app. After installing the app, you must enable the app and set the users who can use it. The configuration process varies for different apps. If you encounter any problems during app configuration, you can go to the Help Center and search for the app’s name to find a tutorial!

In the App Directory, you can also find many apps that can boost the efficiency of newspaper companies and help them produce high-quality news content. Such apps include:

Attendance app

After installing the Attendance app, admins can go to the Attendance Admin and click Attendance Settings - Shift Settings to configure shift information. Flexible attendance policies can be adjusted and added at any time to deal with the distinctive attendance needs of newspaper companies, allowing admins to keep up with the changing work schedules in the company. In addition, admins can go to the attendance group settings page on the Attendance Admin to allow remote clock-in. This way, irregular work schedules will not become a burden on the company.

2. Create an All-Staff Calendar

Newspapers hold many collective learning activities, so they need to create all-staff calendars to remind employees of events and monitor their work progress. This helps unify the newspaper’s business objectives.

On the Calendar > All-Staff Calendar interface, click Add all-staff calendar and select Create an All-Staff Calendar. Then, enter the calendar name and description, add admins and editors, and click Confirm to create an all-staff calendar. You can schedule events of interest to all employees on the all-staff calendar to cut down on notification work and reduce communication costs.

Note: After creating the calendar, don’t forget to add schedules to it. Go to Feishu > Calendar and click the + icon to create a schedule. Then, set the schedule start time and make sure that the calendar of the schedule is the all-staff calendar. Finally, click Save to make the schedule visible to all employees.

3. Help Desks ensure stress-free logistics

Journalists in the field sometimes cannot immediately return to the office to take care of routine tasks, and it is difficult for them to contact the relevant personnel when they have questions. In addition, when journalists have to borrow equipment, the process can be confusing and they may not know who to report to. Newspaper admins can go to the Admin - Help Desk interface to create help desks or view the basic information of existing help desks. Here, you can also review, enable, disable, or pin help desks to the top of the list. Click here for detailed help desk activation instructions.

4. Security management puts your mind at ease

Originality is the lifeblood of a newspaper, so the security of reporting topic selection and article drafts are of paramount importance. Admins can go to Company Settings - Security Strategy to set the external sharing settings of documents, set the default document access permissions, and enable or disable watermarks. This can effectively prevent the leakage of article drafts at the source.

5. Data analysis to optimize the employee structure

Competition in the media industry is fierce, so newspapers must adopt a rational employee structure to reduce costs and retain talent. The Admin backend allows you to visualize user activity data. In Data Reports, you can view newspaper staff changes and the number of active users. The localized analysis features allow you to better adjust and optimize the newspaper’s staff structure.