Media staff must be able to quickly handle breaking news. Behind every media report is the hard work of an individual or team. In traditional collaboration models, team members spend a great deal of time communicating with each other and sending drafts back and forth. This makes it more difficult to quickly publish stories on fast-developing issues. Using Feishu’s powerful instant messaging tool, smart apps, and online document functions, media staff can achieve high efficiency.

After downloading the Feishu app, company admins can go to Feishu Admin to set up various functions. Then, team members can take advantage of these functions to more efficiently create content. Click here to see how admins can use Feishu to increase productivity at newspaper companies.

1. Initialize your Feishu app

Log in to Feishu

Install the Feishu app on your mobile phone or computer and log in with your email address or mobile number.

Join your team

Note that team members must activate an account on Feishu and join your team to collaborate with colleagues. There are several ways you can join the team, so pick the one that is easiest for you:

•Unregistered new users

You can obtain a team code or team link from a colleague, or a QR code generated by a team admin. When registering an account, you must enter the team code or scan the QR code to join the relevant team. To use a team link, click the link and follow the instructions to register an account and log in to Feishu. Then, you will automatically join the team.

Note: If an admin has already added you to the team using your contact information and email address on the Admin backend, you will be automatically added to the team as soon as you log in to Feishu.

•Registered existing users

As an individual user, you can click on your profile picture and click Create or join a team. Then, select Join the Team and enter the team code or scan the QR code to join the team. Alternatively, you can click the + icon in the top-right corner of the app interface, scan the QR code you received, and follow the instructions to join the team. To use a team link, click the link and follow the instructions to join the team. Click here for more information about how to join a specific team.

Now you can use Feishu to stay up to date on the latest news and efficiently write news articles!

2. News discovery

Create a group

When a sudden event occurs, you can create a dedicated group to quickly respond to it. At the top of the message list, click the + symbol to create a group. Feishu allows you to add external collaborators to your group, such as interview subjects or design company employees. This lets you use a single group to solve all your communication needs. Click here to learn how to add external users to a group.

Real-time communication

After initiating a chat, you can use the pin, favorite, view later, and other functions to divide messages by priority. In order to keep up with events in real time, you need to promptly collect relevant information so you can quickly write up news reports. Click here to learn more about the pin function.

3. Efficient collaboration

In the new media era, high quality reports on breaking news are often the work of a consolidated media team. Hence, efficient collaboration is essential.

Calendars clarify the process

You can create a public calendar for the members of your breaking news group. Then, you can mark key events on the calendar, such as meetings, content production deadlines, and publication times. This way, you can revise the progress of your work at a glance. On the sidebar of the calendar interface, click the + icon and select New calendar. In the pop-up box that appears, set the Permissions field to “Public” and add the members of your breaking news group as Sharing members. Finally, click Create to create the Public Calendar.

Then, click the Settings icon next to this public calendar in the sidebar to go to the calendar settings interface. There, you can add and remove Sharing members.

On Calendar, click the + icon in the bottom-right corner to create key events for the public calendar. Feishu will then synchronize the events to your personal calendar. Click here to learn more about managing public calendars.

Calls and video meetings make communication easier

Stable and fluent audio and video conferencing and online office functions allow smooth real-time communication between reporters in the field and their supporting editors and production teams. This ensures prompt information synchronization and reduces the time needed to produce rich content. Open the breaking news group that you want to talk with and click the camera icon in the top-right corner of the screen. On the meeting preview page, click the Start Meeting button to start a video meeting. During the meeting, you can share screens and documents for more efficient communication.

Docs make co-creation more efficient

You can use Docs for a pleasant and convenient co-creation experience. On a doc, click Share in the top-right corner to share a document. You can grant editing permissions so team members can collaboratively edit the doc in real-time. This achieves rapid synchronization and seamless cooperation.

4. Content production

Speed is the key to success in the media industry. To increase the speed of news content production, you need a highly efficient individual creation process.

Docs make writing a breeze

When using Docs to create news content, you can flexibly add various types of content to integrate different types of information. On the left sidebar, click the Docs icon to go to the home page. There, click New to create a new document or sheet.

In the document, click the + or the = icons to create and add blocks. In this way, you can add images, tables, videos, websites, polls, group business cards, and other content into the document as needed. Click here to learn more about using Docs.

You can also create a content summary document to use as a directory of all the relevant documents for easy access.

Calls and video meetings recording facilitates interviews

Call and video meeting recording function allows you to easily interview people remotely. Enable this function for efficient remote interviews and video content archiving. First, create a call or video meeting with the interview subject. During the meeting, click Start Recording. The interview subject will receive a notification and, after clicking Accept, the interview will be recorded. Click here for more information on meeting recording.

5. Synchronizing drafts

Drafting an article is the final stage before publication and a critical stage in the content creation process. The grammar checker function in Docs makes proofreading easier and prevents omissions and typos. In Docs, the grammar checker function is enabled by default and will check your work as you type. It underlines potential mistakes in red, and you can click the word to see a list of suggestions. Click here for more information about the grammar checker.

You can also invite proofreaders and editors in chief to collaborate on the doc. This makes the review process faster and more transparent. At the same time, this allows you to see any mistakes you make so you can learn from them and improve your work in the future.

6. Preparing for the future

Today, the new media industry is growing more competitive each day. Whether you are a traditional media outlet in the midst of a transformation for a new user-generated content platform, you need to consolidate industry advantages to ensure your future survival. Content creators can use knowledge bases to store new media resources and exchange experiences and ideas with colleagues in the form of documents. This will promote healthy growth within your media company.

Click Docs icon on the left sidebar to go to the home page. There, click Shared Space - New to create a shared folder. Then, you can create sub-folders for specific topics and upload important or frequently used documents to share them with your team members. This way, media teams can create knowledge bases for different topics that can be used in future media production work.

🌸 Congratulations, you now know how to use Feishu to track breaking news! Want to learn more about Feishu’s surprising features? Please subscribe to Working Remotely!

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