I. Intro

You can create an event through the Feishu Calendar and invite relevant contacts to participate in this event.

II. Steps

Create an event

You can create an event in the following three ways.

Method 1: Tap Calendar in the navigation bar of Feishu app, and then tap the + icon in the lower-right corner to open the Create event page.

Method 2: Tap Calendar in the navigation bar of Feishu app. In the Day or Week view, select any time slot under a certain date and tap New event, or in the Month view, tap the blank area under a certain date, and then tap to create to open the Create event page.

Method 3: In a single chat, tap the ··· icon in the upper-right corner > Calendar, or in a group, tap the ··· icon in the upper-right corner > Calendar to view other members' availability. Tap the free time slot > New event to create an event.

Edit event details

On the Create event page, you can fill in event information, such as event title, time, location, and so on, and you can also set recurrence rules for the event.

Add event guests

Tap Add Guests, search for the contacts, groups, or member emails that you need to invite in the search box, and tap to add. Besides internal members of the organization, you can also invite external members to the event by searching for the names, emails, or groups of external contacts.

You can also select multiple contacts in batches in the organization contacts, external contacts, or email contacts. 

Note: After inviting external contacts, the event will become an external event, and an 'External' label will be displayed on the event. 

After adding event guests, tap See Guest Availability to view the common free time of the event guests.

You can also set event-related permissions for event guests, including whether to allow event guests to modify the event, invite others, see the guest list, or create meeting notes.

Add a video meeting

If you want to use the Video Meeting feature for the event, tap the arrow on the right side of the video meeting option. By default, it is Feishu Video Meeting. If you need to use other video meetings, you can select Other Video Meetings in the drop-down menu and enter the link address of the video meeting.

Note: If you need to add a Zoom meeting, see Create Zoom meetings from Feishu Calendar.

Add a meeting room

If you want to book an offline meeting room for this event, you can tap Add rooms to make a reservation.

Note: The organization administrator must add meeting rooms in the Admin Console before you can make reservations.

Add meeting notes, event descriptions or attachments

If you need to create notes for the event, or have materials to share with the participants, you can click each module to add content.

Note: The total size of the uploaded file cannot exceed 25 MB. Up to nine files can be uploaded at a time.

Save the event

After finishing editing the event details, tap the Save button, and then tap Confirm in the pop-up window. The event guests will receive the event invitation.

You can return to the calendar view, tap the created event, and check the acceptance status of the event guests in the event details. If you need to know in time who has declined the invitation, you can tap your profile photo, tap Settings > Calendar, and select Notify me when someone declines my invitation. When someone declines, you will receive a notification from the Calendar Assistant bot.

III. FAQs