I. Intro

Feishu Attendance allows you to easily create and manage schedules by day, by cycle, or batch schedule shifts for employees from the Attendance Admin. You can also import schedules from Excel. When administrators haven't schedule a shift, employees also have the option to select their own shifts during clock-in.

II. Steps

1.Go to the schedule page

Go to Attendance Admin > Attendance Group Settings:

•If you don't see an attendance group, you must create one first.

◦Click New Attendance Group.

•Add members and select an attendance method for the group (Shift must be set to Scheduled Shift),

•Click Save and Start Schedule.

•If you have already set up attendance group, click Schedule to the right of the group in the attendance group list, and you'll be directed to the schedule management page.

2.Schedule the shifts

On the schedule management page, create fixed or rotating shifts for the current attendance group and determine whether employees can select their own shifts.

•Attendance Shifts: Click + in the input box to select existing shifts from the pop-up, or click New Shift to create a new one.

•Schedule Cycle: You can also create rotating shifts, such as a one day on, one day off or a three-shift system. Click Settings, enter the cycle name, number of days, and shifts for each day as needed, and then click Confirm.

•Employees can select shifts when no schedule is set: If you enable this option, employees will be able to select their own shifts at clock-in if an administrator hasn't scheduled one yet. However, employees won't be able to select or modify their shifts when there is a scheduled shift.

Note: Attendance shifts must be set, since it is also required in schedule cycles as well as when employees select their own shifts.

3.Edit the schedule

After configuring the schedule settings, you can edit the schedule as described below.

Note: When editing the schedule, click the calendar box to change the month shown.

Schedule by shift

Click a cell in the schedule area, select Day, then select a shift or select Day Off.

Schedule by cycle

Click a cell in the schedule area, select Cycle, then select the desired cycle at the bottom. The cycle will be in effect starting from the selected day until the last day of the month.

Batch schedule

You can schedule the same shift in batches by date. Click a date at the top of the schedule area and select a shift. This schedules all employees in the current attendance group for the selected shift on the date selected.

Excel schedule

Click Export Schedule to export an Excel table you can use to schedule the employee. Then, click Import Schedule to import the Excel table back into the system.

Note: You must add attendance shifts first. They will appear as shift options in the downloaded Excel table.

4.Related Actions

Select your own shift

If no shift has been scheduled, employees can select their own shifts in the Attendance app by clicking Select yours for today, and then clock in after tapping Save.

Note:

1.When an employee selects a shift, the employee can modify the shift before the end of the day.

2.After an employee selects a shift, an administrator can modify the selected shift in Schedule management, in which case the employee doesn't need to do anything.

3.If an administrator has scheduled a shift, an employee can only clock in for the shift they are scheduled for and can't modify the shift later.

Subscribe to the schedule calendar

After administrators set a schedule, employees can go to Calendar and tick My Schedule Calendar to view their scheduled shifts. The attendance bot will also remind employees to clock in on time according to their schedules.