This article will show you how to use the Attendance app.

Note: If you want to learn more about how to set attendance management, refer to Attendance administrator manual（Complete guide）

I. Intro

With the Attendance app, you can easily complete attendance, request, statistics, and settings, etc. What are these specific functions? Let's have a look!

II. Steps

1.Find the Attendance app

Method 1

Go to Workplace, find the Attendance app (you can search "attendance" in the search bar).

Note: It is recommended to add the Attendance app to Frequently Used for directly opening next time.

Method 2

Tap the messages pushed by the Attendance BOT (e.g. Clock-in/out Reminders, Weekly Report, etc.) to open the Attendance app.

Note: BOT message notification is enabled by default. Please refer to the attendance setting section below for more details of Settings.

2.Attendance

Once the Attendance app is launched, click Rules at the top of the page to view information on your attendance time, attendance range, attendance administrator, and more.

Normal clock in/out

Launch the Attendance app. Tap the clock in/out button in the center to record your attendance.

Note: You must follow attendance rules and clock in/out within the specified time frame, in a specified location, or via a specified Wi-Fi network.

Attendance by taking photos

If your attendance group requires a photo to be taken whenever you clock in/out, then a camera icon will appear on the clock in/out button. Once you've tapped the clock in/out button, you'll be requested to take a photo. Your attendance will only be recorded if you've taken the attendance photo.

Note: Once your attendance has been recorded, both you and your administrator can view the photo in your attendance records.

Face recognition attendance

If your attendance group requires face recognition to clock in/out, you need to upload your facial data. Then, whenever you clock in/out, you need to tap the clock in/out button and pass the face recognition verification to record your attendance. To learn more, visit Face recognition attendance

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Offsite attendance

If your attendance group has enabled Offsite attendance, you can use Offsite attendance whenever you're out-of-office, on a business trip, or working from home. Tap the Offsite button and enter the information required by your administrator to record your attendance.

Attendance on desktop

If your attendance group has enabled Attendance on desktop, whenever your PC is connected to your organization's Wi-Fi, you can go to the Feishu Desktop app > Workplace > Attendance app, and click on the Check button to record your attendance.

Note:

1.To use Attendance on desktop, your PC must be connected to your organization's Wi-Fi (Attendance on desktop will not work if a network cable is used).

2.Feishu must be upgraded to V3.3.0 or above to use Attendance on desktop.

Attendance status and record

•Clocking in/out within the specified time and location: This will be recorded as regular attendance.

•Clocking in/out outside of the specified time and location: Depending on the actual circumstances, it may be recorded as late arrival, early leave, no record, on leave, or on a business trip.

Note: If you've made a mistake when clocking in/out, for example, you've accidentally tapped Offsite when you're outside of the specified clock in/out area, or has been recorded as early leave when you clock out ahead of time, you can use the Update button on the Attendance page to update your attendance. To learn more, visit Solve accidental clock in/out problems

3.Request

Note: Request will only be available in the Attendance app after your administrator has turned it on in Attendance Admin. By default, requests submitted will be sent to direct managers for approval.

3.1 Request a correction

•Method 1: Go to the Attendance page, tap Request Correction on the bottom right corner of the record card, fill in your reason and submit.

•Method 2: Go to the Request page, tap Correction, fill in your reason and submit.

•Method 3: Enter the Statistics page, tap the date that requires a correction, and click Request correction below. Then, fill in the necessary information and submit your request.

To learn more, visit Request attendance corrections.

3.2 Other requests

Go to the Request page, you can make other requests related to attendance, including Leave, Overtime, Shift Swap, and Business Trip.

Note: Employees will only be able to access the Request module in the Attendance app when an administrator enables Turn on Request.

4. Statistics

Report will only be available in the Attendance app after your administrator has turned it on in Attendance Admin.

4.1 Personal report

You can view your personal report when you belong to an attendance group.

The personal report can show your attendance, including statistics of "Late In", "Early Out", "No Record", "Offsite", etc.

Note: The statistics of overtime will be synchronized at the management backend but not shown in the Attendance app.

4.2 Department report / Group report

Select Department report or Group report in the dropdown list on the top left corner of the page, you can view the attendance statistics and the ranking list by day or by month.

Note:

1.Department heads can view department statistics (corresponding to the organization structure of Feishu Admin).

2.Attendance managers and attendance group owners can view attendance group statistics.

5.Settings

Administrators can manage default notification settings for you (for clock-in/out reminders, personal/group attendance reports, and missed punch notifications). You can override these settings later using the Attendance app.

Clock-in/out reminders

You can set the frequency, time, and method for your clock-in/out reminders. If you haven't clocked in/out by the specified time, you will receive a reminder from the system at the time set and in the way you've selected.

Note:

1.If you're using the mobile app, remember to enable Feishu notifications to avoid missing notifications.

2.You can always turn notifications off if you don't want to receive reminders any more.

To learn more, visit Enable attendance reminders

Express attendance

Express attendance, refers to the method of automatically clocking in/out without manually tapping the Clock in/out button. It will work when you satisfy the following 3 conditions (all of these):

1.You need to log in to Feishu mobile app as normal and make sure the app is normally running.

2.You need to be within the specified attendance range or connect to the specified Wi-Fi (depending on your attendance rules).

3.Make sure you do so within the Express Attendance time range:

•Express clock-in: the earliest clock-in time of a shift to one hour after the clock-in time.

•Express clock-out: clock-out time to the latest clock-out time of shift.

To learn more, visit Express Attendance rules.

Attendance report

•Weekly Report: Attendance BOT will send your weekly report on every Monday.

•Monthly Report: Attendance BOT will send your monthly report at the beginning of every month.