This article will show you how to use the Attendance app.

Note: If you want to learn more about how to set attendance management, refer to Attendance administrator manual（Complete guide）

I. Intro

With the Attendance app, you can easily complete attendance, request, statistics, and settings, etc. What are these specific functions? Let's have a look!

II. Steps

1.Find the Attendance app

Method 1

Go to Workplace, find the Attendance app (you can search "attendance" in the search bar).

Note: It is recommended to add the Attendance app to Frequently Used for directly opening next time.

Method 2

Tap the messages pushed by the Attendance BOT (e.g. Clock-in/out Reminders, Weekly Report, etc.) to open the Attendance app.

Note: BOT message notification is enabled by default. Please refer to the attendance setting section below for more details of Settings.

2.Attendance

Note: Use the Attendance app to clock in/out on Feishu Desktop app, you need to satisfy the following conditions (otherwise, you can only use Request, Statistics, and Settings):

◦Only Wi-Fi attendance is available on desktop, and administrators should have enabled the feature of allowing attendance groups to clock in/out on desktop (attendance by GPS or by machine isn’t available).

◦Clock in/out by Feishu Desktop app is only available when your computer is connected to the specified Wi-Fi (not the network cable).

◦If the administrators enable the facial recognition function, you cannot clock in/out on Feishu Desktop app.

◦Clock-in/out on Feishu Desktop app is only available on Feishu version 3.3.0 or above.

Launch the Attendance app, tap Attendance rules at the top of the homepage to view your attendance time, attendance range, and attendance administrator.

2.1 Normal clock-in/out

Go to the Attendance app, simply tap the Clock-in/out button to complete clocking in/out.

Note: You need to arrive at the specified location or connect to the specified Wi-Fi within the required time.

2.2 Offsite clock-in/out

Offsite clock in/out has 2 types of scenarios:

1.If the administrator enables the offsite clock in/out function, the employees can offsite clock in/out within the specified attendance location range (e.g., work from home, out of office, etc).

2.If the administrator disables the offsite clock in/out function, normally the employees can't offsite clock in/out. But when employees' requests for out of office or business trips are approved, the employees can offsite clock in/out during their stay outside or business trips.

Tap the Clock-in/out button (will be shown as "Offsite"), and tap Confirm to complete clocking in/out.

2.3 Clock-in/out status record

•Clocked in/out within the required time and distance: Clock-in/out status record will be normal.

•Not clocked in/out within the specified time and distance: Clock-in/out status record will be "Late In", "Early Out", "No Record", "On Trip", and "On Leave", etc.

3.Request

Employees can make requests, including Correction and other requests (such as Leave, Overtime, Business Trip, etc.). The requests will be submitted to the manager for approval by default.

3.1 Request a correction

•Method 1: Go to the Attendance page, tap Request Correction on the bottom right corner of the record card, fill in your reason and submit.

•Method 2: Go to the Request page, tap Correction, fill in your reason and submit.

•Method 3: Enter the Statistics page, tap the date that requires a correction, and click Request correction below. Then, fill in the necessary information and submit your request.

To learn more, visit Request attendance corrections.

3.2 Other requests

Go to the Request page, you can make other requests related to attendance, including Leave, Overtime, Shift Swap, and Business Trip.

Note: Employees will only be able to access the Request module in the Attendance app when an administrator enables Turn on Request.

4. Statistics

4.1 Personal report

You can view your personal report when you belong to an attendance group.

The personal report can show your attendance, including statistics of "Late In", "Early Out", "No Record", "Offsite", etc.

Note: The statistics of overtime will be synchronized at the management backend but not shown in the Attendance app.

4.2 Department report / Group report

Select Department report or Group report in the dropdown list on the top left corner of the page, you can view the attendance statistics and the ranking list by day or by month.

Note:

1.Department heads can view department statistics (corresponding to the organization structure of Feishu Admin).

2.Attendance managers and attendance group owners can view attendance group statistics.

5.Settings

5.1 Message reminder

You can set the time reminder for your clock-in/out. The Attendance system will send you BOT notifications. By default, Feishu sends you a clock-in/out notification 5 minutes before/after your shift.

Note:

•To avoid missing message reminders, please remember to make sure notification permission is granted to Feishu Mobile app.

•If you don't need any reminders, you can turn off the notifications in Settings.

5.2 Attendance report

•Weekly Report: Attendance BOT will send your weekly report on every Monday.

•Monthly Report: Attendance BOT will send your monthly report at the beginning of every month.

5.3 Express attendance

Express attendance, refers to the method of automatically clocking in/out without manually tapping the Clock in/out button. It will work when you satisfy the following 3 conditions (all of these):

1.You need to log in to Feishu mobile app as normal and make sure the app is normally running.

2.You need to be within the specified attendance range or connect to the specified Wi-Fi (depending on your attendance rules).

3.Make sure you do so within the Express Attendance time range:

•Express clock-in: the earliest clock-in time of a shift to one hour after the clock-in time.

•Express clock-out: clock-out time to the latest clock-out time of shift.

To learn more, visit Express Attendance rules.