I. Intro

There are two types of Doc folders, personal folders and shared folders. Sort files into categories by placing them in your personal folder, so it's more convenient to manage and retrieve them. Placing files in shared folders make it easier to share multiple files.

By adjusting the permission settings of shared folders, you can batch manage the permissions of the files within the folder for efficient centralized content permission management.

II. Personal folders

•Add a Doc: Add a Doc to your personal folder. It won't affect the permissions of the Docs within that folder.

•View and edit permissions: In a personal folder, only the folder's owner can view and edit the folder.

•Change to a shared folder: Once a collaborator has been added to a personal folder, the folder will automatically become a shared folder (for details on the process and changes in permissions, please see below).

III. Shared folders

1. Create a shared folder

•Directly create a shared folder: In the upper-right corner of the Docs homepage, click New > Create new folder. Enter the new folder's name and description. Then, Invite collaborators and click Create to create your new shared folder.

Note: If no collaborators were invited, then the folder created will still be a personal folder.

•Change a personal folder to a shared folder: On the folder list, to the right of the folder you would like to share, click ... > Share and invite Feishu users or groups to become a collaborator. Doing so will change the personal folder to a shared folder. If Send a notification is selected, then the person you're inviting will be notified.

2. Collaborator role permissions in a folder

•Can manage:

◦Able to modify and remove collaborators with view, edit, and Can manage permissions.

◦Able to manage the permission settings of folders and all Docs within the folder.

◦Able to delete shared folders, move shared subfolders, and move and delete any files within the folder.

◦Able to view and edit the content of the Docs in the folder.

Note: The folder's owner also has Can manage permissions, and the owner can transfer the folder's ownership. Collaborators who aren't the folder's owner but have Can manage permissions, can't transfer ownership.

•Can edit:

◦Able to view and edit Docs and contents of the Docs in the folder.

◦Other permissions, including sharing, copying, making copies, printing, downloading, exporting, and commenting depend on the folder's permission settings.

•Can view:

◦Collaborators with view permission can only view files and content in folders.

◦Other permissions, including sharing, copying, making copies, printing, downloading, exporting, and commenting depend on the folder's permission settings.

Note: Click here to view details on setting up folder permissions.

3. Add collaborators

Go to the shared folder and click Share on the right. Search for a user or a group name and select the permission type you want to grant. Then click Done or Send to share the corresponding permission with the target users. The collaborator will also be granted the corresponding permissions to the folder's subfolders and sub-docs.

4. Manage collaborators

•Go to the shared folder. In the folder list on the right, you can see the profile photos of every collaborator. Click the manage collaborators icon on the left to view all of the collaborators of this folder.

•Click the drop-down permission list that corresponds to each member. Select Can manage, Can edit, Can view, Set as owner, or Remove to adjust each collaborator's permission to all Docs of the folder and its sub-folders.

5. External sharing

Invite collaborators (share folders with specific external contacts)

Note: To share folders with members outside of your organization, you'll first need to add them as your contact on Feishu. To learn more, visit Add external contacts.

•Click Share. In the Invite collaborators input box, enter and select a user's name or a group name.

•Choose whether to select Send a notification and then click Send or Done to share the page with the specified external contacts.

Enable link sharing (set folders as visible to anyone with the link)

Click Share > Link sharing and select Anyone with the link can view. Click Confirm to allow anyone with the link to view the folder. The External label will then appear on the right of the folder's name.

Note:

•Feishu administrators must enable file sharing with external users on the admin console. To learn more, click here.

•Users with Can manage to the folder will need to go to the right side of the folder's page and click Share > Settings and select Allow external access to this folder.

6. Link sharing

•Click Share on the right side of the page and turn on Link sharing to immediately give View or Edit permission to all internal members.

•You can also select Anyone with the link can view so the folder is visible to anyone on the Internet.

•Copy the link in your browser's address bar or click Copy link to copy the link and share it via a Feishu chat.

7. Encrypted sharing

You can select encrypted sharing when sharing a folder. Users outside the organization can only access the folder using the link and password provided to them. However, users in the organization won't need a password to access the folder.

•If Anyone with the link can access is not enabled: Click Share > Link sharing and select Anyone with the link can view. Click Confirm > Set password.

•If Anyone with the link can access is enabled: Click Share > Set password or click the encrypt link icon.

8. Move folders

Enter My Space. Check the small checkbox to the left of the folder, click Move to folder at the bottom, and select the folders you want to move.

Note:

•Only users with Can manage to the folder can move it.

•The permissions of the subfolders and documents in the moved folder will also change. The original folder's collaborator won't be able to access any content that's been moved. The moved content will inherit the permission settings of its new folder.

•You can also click ... > Move to folder on the right to move folders.

9. Delete folders

Only users with Can manage to the shared folder can delete it. In the shared folder list, click the ... icon to the right of the folder and select Delete.

10. Transfer folder ownership

1. The owner of the folder can go to My Space, select the target folder, click Transfer Ownership, and search for the user they want to transfer the ownership to.

2. Check Also transfer the ownership of my subfolders and documents, then click Transfer in the lower-right corner.

3. A prompt will appear asking you to confirm ownership transfer. Wait for the 5s countdown on the timer to end then click Confirm transfer.

4. After the transfer of ownership is complete, the Docs Assistant will give you an Ownership transferred notification.

Note:

•If you don't select Also transfer the ownership of my subfolders and documents, then only the ownership of the folder will be transferred, and ownership of the documents and subfolders inside the folder won't be transferred.

•Only the folder's owner can transfer the folder's ownership. Transferring folder ownership to external users is not supported.

•You can also click ... > Transfer Ownership on the right of the folder to transfer the folder's ownership.

11. Expand permissions

If you must share part of the subfolders or sub-docs of a folder with a user who isn't a collaborator of the parent-level folder, or if you want to upgrade the permissions of certain members, then you can follow the steps below:

Click Share on the right of the subfolder you want to share. In the collaborator list, add collaborators, or upgrade the role of a collaborator (for example, you can change the member's edit permission to Can manage).

12. Restrict permissions (encrypt specific folder content)

When you need to restrict the permissions of a subfolder or a document in the folder, you can follow the steps below:

•Open the collaborator list. You can delete a collaborator or downgrade a collaborator's role (for example, permissions can be changed from Can manage to Can edit, or from Can edit to Remove). Then, click Confirm on the pop-up window.

Note: In this case, the parent-level folder's permission setting will no longer be applied to the folder, which means that changes to the parent-level folder's permissions won't affect the permissions of this folder.

•To restore the file's permissions to normal, as in to apply the parent folder's permission by default, you can go to the Manage collaborators page, click Restore in the upper-right corner, and then click Confirm on the pop up-window to restore the permission settings.

IV. FAQs

How can I edit the folder's name and description?

Go to the folder you would like to edit. Then, click the edit name and description icon to the left of the folder's name to edit its name and description.

If I move a Doc to a shared folder, what kind of permissions will the folder's member be given?

When you move a Doc to a shared folder, the folder's collaborator permissions will automatically be applied to the Doc.

Note: Both users who have Can manage to the shared folder and users who had Can manage to the Doc will have Can manage to the moved Doc.

Why can't I share a folder externally?

Please consider the following factors when troubleshooting:

1.Feishu administrators must enable document sharing with external users on the admin console. To learn more, click here.

1.Users with Can manage to the folder will need to click Share > Settings and select Allow external access to this folder.

Who own the Docs and folders of a terminated employee?

If the employee didn't take the initiative to transfer the ownership of, or delete, their Docs and folders, the ownership of these Docs and folders will be automatically transferred to the employee's direct manager in the organization. To prevent file loss, we recommend you share the Docs and folders involved in a handover to the successor and set the successor as the owner of these Docs and folders.

V. Related

•Docs permissions

•Move Docs or folders

•Delete files or folders