Admin feature updates

This article summarizes new features and feature optimizations of Admin.

2021.09

[Enterprise] Dynamic groups

•Dynamic groups can help administrators manage members in your company by automatically arranging and grouping them into groups depending on filtering rules.

•For example, administrators can create a dynamic group of All interns in mainland China, in that way all new hires that meet the filtering rules will be automatically added to this user group.

Released on: September 10

To learn more, visit Set up dynamic groups.

Administrators can use email protection rules in Feishu Mail to redirect emails

•If an email triggers a rule, the original recipient will not receive the email. The email will be sent to the specified email address by default.

◦The sender can't view the redirect/CC/BCC email address.

•The recipient address of the redirected/CC/BCC email will be displayed before the body text.

Released on: September 1

To learn more, visit Set data protection rules for emails

2021.08

Manage employee chat permissions

•Business and Enterprise super administrators can set whether employees can initiate chats with one another through the Feishu app.

•Currently, super administrators can set the following chat permissions:

◦Whether A can start a chat, or initiate a video call or phone call with B.

•Whether A can add B to a chat group.

•Whether A can send B buzz messages.

•Whether the Feishu app displays Docs Assistant notifications for B when A comments on B's documents or uses the @ function.

Released on: August 27

To learn more, see Manage employee chat permissions

Visible scope of business card fields

•Business and Enterprise super administrators can configure the visible scope of employees' business card fields to specify whether a specific user can view a specific field of an employee.

•You can select Visible to all, Visible to company, or Visible to none, or customize your own rules as needed. In Custom rules, you can configure whether a specific user can view a specific field.

Released on: August 27

To learn more, see Manage visible scope of business card fields

Manage company units in the company Admin console

•The administrators of Feishu Enterprise can create units and associate departments based on your company's actual circumstances. The associated department is regarded as a sub-unit.

•Feishu Enterprise enables firms to divide sub-companies using units, and unit fields can be displayed on employee profile pages.

Released on: August 27

To learn more, see Manage units in the company Admin console

Customize the style of the Admin console no permissions page

•Flexibly customize the style of the Admin console no permissions page according to the needs of the company, and effectively help common users to contact administrators.

•Under the currently displayed super administrator default logic, the display of a specified member or link (such as a Doc or a Help Desk) is now supported.

Released on: August 5

To learn more, see Guide to administrator permissions, setting administrator permissions, and customizing Admin console no permissions

One member belonging to multiple departments

•Employees can belong to several departments in one company, gaining full access equal to that of department members, such as being able to automatically join multiple department groups.

For example: Product Director Wang administers several business lines for the product department, the marketing department and operations department. A new media company lacks manpower, so Wang undertakes editing for the production department and operations for the operations department.

Released on: August 5

To learn more, see Set up one member for several departments

Follow the prompt to upgrade to the new version of Organizational structure visible scope. You will then be able to set one person to belong to multiple departments.

User groups

•You can create a group consisting of users from different departments to combine user groups with user permission settings, and implement RBAC permission control results. Linking permissions with roles significantly simplifies permissions management.

•A company needs strict control over the permissions of an employee (possibly from multiple departments). For example:

◦Interns are not allowed to view all phone numbers.

•Store front-line sales members are not allowed to view contacts.

Released on: August 5

To learn more, see Manage user groups

New version of Organizational structure visible scope

•Supports combining user groups and using master rules and custom rules to flexibly set the visible scope of the organizational structure, ensuring adequate privacy of company information.

•A company only wants its employees to be able to view the organizational structure of their own department, and needs the following additional controls:

◦Group leaders can view all the employees.

•Interns and outsourced members cannot view anyone.

•HRBP can view anyone apart from the group leaders.

Released on: August 5

To learn more, see Manage visible scope of organizational structure

2021.05

Set sensitive word filter on Feishu Admin

Administrators can set sensitive words of the company. When a member triggers any sensitive word recorded within private chat, group chat, or topic group, the message will be intercepted. This helps enhance security measures and prevent the leakage of internal data.

Released on: May 10

User guide: Set sensitive word filter on Feishu Admin

2021.04

Set QR code to check in and reserve available meeting rooms

•Administrators can enable the QR code check-in feature for meeting rooms to save related hardware costs. After successful setup, administrators can print out the QR code for each meeting room.

•Members can scan the QR code to check in within the time limit, or else the meeting room will be released. Also, members can scan the QR to instantly reserve available meeting rooms.

Released on: April 27

User guide: Set QR code check-in for meeting rooms

Improve your Help Desk performance with Help Desk Report in Feishu admin

•Need statistics to track the usage and performance of the help desks? Use Help Desk Report in Feishu admin to stay updated and better manage the help desks of your organization.

•This report contains information such as the number of active users and number of tickets created. Enterprise administrators can easily identify areas of improvement and promote good practices currently in use to improve the overall efficiency of all help desks of your organization.

Release date: April 23

User guide: Use Help Desk Report in Feishu Admin

One-click to export meeting room data

•Administrators can export meeting rooms data in Feishu Admin to review usage and room reservation statistics. Exportable data includes meeting room ID and name, capacity, status, who made a reservation, the number of invited participants, meeting name, and time.

Released on: April 21

User guide: Export Meeting Room Data

Add Minutes and Livestream shortcuts to navigation bar

•Admin console now supports customization of the navigation bar. The administrator can add shortcuts, such as Minutes and Livestream, to the navigation bar on the mobile app and desktop client.

Release date: April 13

Display Feishu Verification on profile card

•When inviting other tenants and collaborating across organizations, tenant verification is displayed on the profile card. This helps verified tenants distinguish between official and private teams and reduces the possibility of malicious infringement.

Release date: April 7

2021.03

Enable search by custom field

•Custom fields may be added for members via admin console. After selecting the added custom fields in Matching Fields, team members can search contacts position, user name or more to obtain more precise results.

•The super administrator can select custom fields in Matching Fields > Advanced search to better search for members.

Release date: March 31

Set the display order of members in the admin console

•When viewing the organizational structure on the admin console, you can set whether to only display selected members of a department.

•You can pin certain members to the top of the list. When multiple members are pinned to the top, you can adjust their display order. This order will be seen by other members when they go to Contacts > Organization.

Release date: March 24

2021.01

Enable searching members by their employee ID and phone number

•Super administrator can set matching fields and advanced search to improve the efficiency of member search.

•For example, members could find a member by their phone number or employee ID. They could also use the filters (team, religion, city) in advanced search to find certain members.

Release date: January 14

Customize your Enterprise Template

•Administrators can go to Docs > Template Management to set up Enterprise Template and add new ones to the existing gallery.

•Administrators can notify the group of the changes.

•Customizing the template gallery can greatly improve members' efficiency when they are creating new Docs.

Note: This feature is still in beta testing, if you'd like to try it, please contact our customer service or sales staff.

View the storage space used by each team member

•Super administrators can see how much storage space each team member is using in ascending or descending order.

•The display of total and used storage space is now available in the management module. Please note that only local files saved to Docs module are currently supported for calculation.

Released on: January 14

Check out your mail storage space

•Feishu admin now supports viewing your space usage for mail. Go to Reports > My Equity > Mail Storage Space to view your storage details.

Released on: January 8

2020.12

Adjustment On Storage Space Calculation

•Starting from December 17, 2020, file attachments in chats will no longer occupy purchased storage space

Released on: December 17

User guide: How is Feishu's storage calculated?

Feishu Admin page layout updated

•The overall page color adjusted

•The "View All" button added to the left navigation bar to show a portal to all features, including those you have or have no permissions to access

•The name and identity of the current team displayed in the upper-right corner (founder, super administrators and administrators)

Exchange calendar sync supported

•Company super administrators can sync the Exchange calendar data of all employees to Feishu Calendar.

•After the settings are completed, any new events or any edits to existing events in Feishu and Exchange will be synced bidirectionally.

Released on: December 7

User guide: How to sync Exchange Calendar with Feishu Calendar?

2020.10

New data indicator added to Reports to optimize the export feature

•Three data indicators added: new users, new activations, and separations

•Export feature optimized: You can drill down to as deep as Level-4 departments in data exports.

Released on: October 30

User guide: Use Reports in Admin

2020.09

"Department Management" module added on Member and Department page

•Supported disbanding department/all-staff groups in Feishu Admin

•Supported converting department/all-staff groups to common ones

•Supported setting names and owners of department/all-staff groups in Feishu Admin

•Supported batch viewing information of existing departments in a list

•Supported batch editing department settings

Released on: September 24

User guide: Create department and department group

2020.08

Supported settings to keep or delete the untransferred documents of a separated employee in Feishu Admin

•When you have marked an employee as separated but didn't select "Transfer to other users" on the Terminate Employee page, the documents will be reserved by default to prevent data loss.

•Administrators can change this setting to reserve or delete untransferred documents.

Released on: August 20

2020.07

Team members can leave a team voluntarily

•General members can exit teams they no longer need in Contacts - Organization.

•For more information about the procedure, see How to leave a team?

Released on: July 21

Contacts management supported in mobile admin mini program

•Company administrators and contacts administrators can perform the following actions in the mobile admin mini program:

◦Add a department.

•View or modify a department.

•Delete a department.

•Add a member to a specified department.

•View or modify member information.

•Mark a member as offboarded.

•For more information about the procedure, see Mobile App | Manage Members and Departments.

Who can perform this action: company administrators and contacts administrators

Released on: July 20

2020.06

Datasheet features were updated, with new data metrics and capabilities added

•More data metrics: Member activeness and feature usage metrics were added on the basis of the preliminary version of datasheet.

•Member activeness: This metric includes new activations, activation rate, active users of suite, and active rate.

•Feature usage: This metric includes the active users, new users, new messages, Docs, Calendar tasks of the IM messages, and Calendar modules.

•For more information about the procedure, see Data Analysis | Use Reports on Admin.

Who can perform this action: company administrators

Released on: June 1

2020.05

Docs can be managed in the admin site

•Administrators who have enabled this permission can manage all the Docs owned by the company in the admin site. This include filtering and searching for desired files, moving, deleting, recovering and erasing selected files, either individually or in batches, to enjoy more efficient management of company files.

•For more information about the procedure, see App Management | Manage Docs files from Admin.

Who can perform this action: super administrators and the administrators who have enabled this permission

Released on: May 6

2020.04

Mobile client of company management was released

•Administrators can modify company information on the mobile client or add super administrators.

•For more information about the procedure, see Mobile App | How to edit Company Info?

Who can perform this action: only super administrators and the administrators who have the permission for company information

Released on: April 13

2020.03

New individual users are allowed to delete their accounts

•Individual users can now delete their accounts.

•For more information about the procedure, see Delete Personal Accounts.

Who can perform this action: individual users

Released on: March 19

Industry and size fields added to the company information page

•You can add the industry and staff size information in the admin site.

Who can perform this action: company administrators

Released on: March 11

2020.02

New permission system was launched, with administrator permissions upgraded

•Administrators are divided into two types: super administrators and administrators.

•Super administrators own almost all permissions, while administrators only own part of the permissions.

•Administration turns from role-based to administrator-based, and administrators can assign permissions to other administrators.

•With this upgrade, the administration scope has been refined to the most extent possible to meet the increasingly refined management requirements.

Released on: February 23

Updated on

2021/05/10

Need more help? Please contact

Support.