Admin feature updates

This article summarizes new features and feature optimizations of Admin.

Set watermarks based on the organizational structure

Enterprise edition administrators can differentiate the watermark settings by department, member, and user group.

To learn more, visit: Set watermarks based on the organizational structure

Set up file operation permissions for members by setting IP fences

By setting IP fences, administrators can limit the file permissions of organization members and set which network segments are allowed or restricted to better protect organization privacy and avoid data leakage.

To learn more, visit: Set up file operation permissions for members by setting IP fences

set to turn on or off Red dot badges for new moments

When turned on, a red dot will appear on the upper right corner of the Moments icon when there are new moments posted by other members, making it easier to check out new updates.

To learn more, visit: Manage Moments

2022.05

Turn on two-step verification for organization members

Once the administrator turns on two-step verification for their organization, all members of the organization will have to complete both a password and verification code authentication when they log in or switch to their organization account. Two-step verification makes both corporate and personal data more secure.

To learn more, visit: Turn on two-step verification for organization members

2022.04

Assign Business email passwords for members

The organization's admin can assign passwords for members when adding members in the admin console. Members can use the Feishu Business email address and password assigned by the admin to log in to Feishu directly on Feishu app.

To learn more, visit: Password Management for Feishu Business Mail Users

Newly added online automated approval

Online automated approval, which can be completed in as little as 2 minutes after the administrator submits relevant information. Existing manual review with simplified document requirements, which can be completed in 1-2 working days.

To learn more, visit: Complete Feishu Verification

2022.02

Set aliases for members

Administrators can add aliases for members in Feishu admin console. Once set, members‘ aliases will be displayed in chats, profile pages and so on. Members can also search for other people using their alias.

To learn more, visit：How to set aliases for members？

Feishu account services upgrade

members will only receive an invitation in Feishu or from their contact methods, when the administrator has added members via phone numbers or email addresses. Users can choose either to Accept or Decline the invitation, and only members who have accepted the invitation will join the organization. If they have declined the invitation, their info in the admin console will be deleted.

To learn more, visit：Why can't members see the new organization on the navigation bar？

2022.01

Set up "Attendance by taking photos"

Allow employees to take photos to clock in and out to help organizations verify employees’ clock in/out environment. All photos taken will be automatically watermarked with clock in/out time, location, and employee information.

To learn more, visit：Attendance rules | Set up "Attendance by taking photos"

2021.12

Super administrators can use reports to view email usage information.

Super administrators can use reports to view email usage information. These reports show the total emails sent and received per day, internal and external emails sent, internal and external emails received, and other data. In addition, you can view and export data for specific departments.

To learn more, visit：View member email usage in reports

Forward or delete submitted approvals on Feishu Approval

Improve efficiency and intervene abnormal processes with Feishu Approval. Administrators can transfer, view and delete processes. Boost approval speed & configure settings to ensure accurate approvals.

To learn more, visit：Forward or delete submitted approvals

Set up business hours on Help Desk

Administrators can set Time off in lieu for public holidays, including New Year's Day, Spring Festival, National Day, and schedule customer service agents to work on these dates.

To learn more, visit：Set up business hours

2021.11

Trust parties

Trust parties are cross-party management mechanisms on Feishu that help companies carry out safe and efficient cross-company collaborative tasks. With these configurations, enterprises can communicate with local IT and service outsourcing companies within a controlled scope.

To learn more, visit , Trust party, and Configure a trust party.

Send emails using mailing list addresses

Administrators can allow specific users to send emails via mailing lists.

For example: Tom is a member of the mailing list sale@123.com and has permission to send emails on behalf of the mailing list, then Tom can send emails out using the mailing list's email address.

To learn more, visit Send emails using mailing list addresses.

Badge management

Company administrators can upload and manage their company's customized badges. Badges can be displayed on the member's profile page so members can celebrate each other's success.

To learn more, visit：Upload and manage badges

Configure permission types according to their dynamic group

Feishu now supports permission configuration according to dynamic group for organizational structure visibility, profile field visibility, and chat permission.

To learn more, visit Set up dynamic groups.

Search permission

With search permissions now supported for Feishu Business and Enterprise, administrators can now manage the member range that be searched by employees in the Feishu client.

For example: a large company with many subsidiaries may prefer that the employees of a subsidiary can only search for colleagues within their subsidiaries when using Feishu.

To learn more, visit Set search permissions.

Custom and invisible watermarks are supported

Watermarks are displayed as "Name + last 4 digits of phone number" by default. Tenant administrators can customize watermarks. Watermarks will be displayed as shown below:

To learn more, visit Manage watermark settings.

Configure in-app banner notifications

Company administrators can set up in-app notifications via the admin console, so users can instantly be notified of in-app promotions, usage policies, app updates, and more. After configuring, the mobile app and desktop app will appear as shown below:

To learn more, visit Set up in-app notifications.

2021.10

Teampedia admin console supports review actions records

Teampedia administrators can now download all review records in the Teampedia console. After clicking Download Sheets, they can filter it by time, type, or result. Once synced, you can download and refer to downloaded files to get more information on submitters, emails, and their departments.

Teampedia supports adding relevant contacts

Users can add relevant contacts as terms, making it easier to find people by subject. Click the term to open the contact's name card and start a Feishu chat.

Configure workspace creation permissions

•There are no longer quantitative limits on workspace creation for users of the Standard and Business editions. Workspace creation permissions are now available on the Feishu admin console, and after super administrators have configured settings, all staff members can create new workspaces.

Released on: October 19

To learn more, visit Feishu Wiki administrator guide.

Delete and restore workspaces

•Administrators can delete workspaces on the Feishu admin console to free up storage space and a number of spaces. They can also restore deleted workspaces.

Released on: October 15

Administrators can view app usage data

•Business and Enterprise super administrators can view overall and individual app data on the admin console. By understanding the situation of app usage within the organization, businesses can implement precise and effective app management.

Released on: October 12

To learn more, visit View app usage data.

Feishu Admin console layout updated

•To efficiently use the homepage, function cards such as the Beginner's Guide, Core Data, and Apps management are added

Released on: October 8

User Group support batch import and department adding

•To add multiple user groups that already have member lists, you can use the Excel template provided by Feishu to quickly create the groups and add the specified members to them.

•You can directly select the departments when you add members in User Group.

Released on: October 8

To learn more, visit Manage User Groups

Configure department and member display order in Contacts

Once your app has been updated top version 4.9, administrators can configure the display order of members and departments when users view the Organizational Structure page. There are two options: Display department first (default) and Display employee first.

Released on: October 8

To learn more, visit Adjust the display order of members

2021.09

[Enterprise] Dynamic groups

•Dynamic groups can help administrators manage members in your company by automatically arranging and grouping them into groups depending on filtering rules.

•For example, administrators can create a dynamic group of All interns in mainland China, in that way all new hires that meet the filtering rules will be automatically added to this user group.

Released on: September 10

To learn more, visit Set up dynamic groups.

Administrators can use email protection rules in Feishu Mail to redirect emails

•If an email triggers a rule, the original recipient will not receive the email. The email will be sent to the specified email address by default.

◦The sender can't view the redirect/CC/BCC email address.

•The recipient address of the redirected/CC/BCC email will be displayed before the body text.

Released on: September 1

To learn more, visit Set data protection rules for emails

2021.08

Manage employee chat permissions

•Business and Enterprise super administrators can set whether employees can initiate chats with one another through the Feishu app.

•Currently, super administrators can set the following chat permissions:

◦Whether A can start a chat, or initiate a video call or phone call with B.

•Whether A can add B to a chat group.

•Whether A can send B buzz messages.

•Whether the Feishu app displays Docs Assistant notifications for B when A comments on B's documents or uses the @ function.

Released on: August 27

To learn more, see Manage employee chat permissions

Visible scope of business card fields

•Business and Enterprise super administrators can configure the visible scope of employees' business card fields to specify whether a specific user can view a specific field of an employee.

•You can select Visible to all, Visible to company, or Visible to none, or customize your own rules as needed. In Custom rules, you can configure whether a specific user can view a specific field.

Released on: August 27

To learn more, see Manage visible scope of business card fields

Manage company units in the company Admin console

•The administrators of Feishu Enterprise can create units and associate departments based on your company's actual circumstances. The associated department is regarded as a sub-unit.

•Feishu Enterprise enables firms to divide sub-companies using units, and unit fields can be displayed on employee profile pages.

Released on: August 27

To learn more, see Manage units in the company Admin console

Customize the style of the Admin console no permissions page

•Flexibly customize the style of the Admin console no permissions page according to the needs of the company, and effectively help common users to contact administrators.

•Under the currently displayed super administrator default logic, the display of a specified member or link (such as a Doc or a Help Desk) is now supported.

Released on: August 5

To learn more, see Guide to administrator permissions, setting administrator permissions, and customizing Admin console no permissions

One member belonging to multiple departments

•Employees can belong to several departments in one company, gaining full access equal to that of department members, such as being able to automatically join multiple department groups.

For example: Product Director Wang administers several business lines for the product department, the marketing department and operations department. A new media company lacks manpower, so Wang undertakes editing for the production department and operations for the operations department.

Released on: August 5

To learn more, see Set up one member for several departments

Follow the prompt to upgrade to the new version of Organizational structure visible scope. You will then be able to set one person to belong to multiple departments.

User groups

•You can create a group consisting of users from different departments to combine user groups with user permission settings, and implement RBAC permission control results. Linking permissions with roles significantly simplifies permissions management.

•A company needs strict control over the permissions of an employee (possibly from multiple departments). For example:

◦Interns are not allowed to view all phone numbers.

•Store front-line sales members are not allowed to view contacts.

Released on: August 5

To learn more, see Manage user groups

New version of Organizational structure visible scope

•Supports combining user groups and using master rules and custom rules to flexibly set the visible scope of the organizational structure, ensuring adequate privacy of company information.

•A company only wants its employees to be able to view the organizational structure of their own department, and needs the following additional controls:

◦Group leaders can view all the employees.

•Interns and outsourced members cannot view anyone.

•HRBP can view anyone apart from the group leaders.

Released on: August 5

To learn more, see Manage visible scope of organizational structure

2021.05

Set sensitive word filter on Feishu Admin

Administrators can set sensitive words of the company. When a member triggers any sensitive word recorded within private chat, group chat, or topic group, the message will be intercepted. This helps enhance security measures and prevent the leakage of internal data.

Released on: May 10

User guide: Set sensitive word filter on Feishu Admin

2021.04

Set QR code to check in and reserve available meeting rooms

•Administrators can enable the QR code check-in feature for meeting rooms to save related hardware costs. After successful setup, administrators can print out the QR code for each meeting room.

•Members can scan the QR code to check in within the time limit, or else the meeting room will be released. Also, members can scan the QR to instantly reserve available meeting rooms.

Released on: April 27

User guide: Set QR code check-in for meeting rooms

Improve your Help Desk performance with Help Desk Report in Feishu admin

•Need statistics to track the usage and performance of the help desks? Use Help Desk Report in Feishu admin to stay updated and better manage the help desks of your organization.

•This report contains information such as the number of active users and number of tickets created. Enterprise administrators can easily identify areas of improvement and promote good practices currently in use to improve the overall efficiency of all help desks of your organization.

Release date: April 23

User guide: Use Help Desk Report in Feishu Admin

One-click to export meeting room data

•Administrators can export meeting rooms data in Feishu Admin to review usage and room reservation statistics. Exportable data includes meeting room ID and name, capacity, status, who made a reservation, the number of invited participants, meeting name, and time.

Released on: April 21

User guide: Export Meeting Room Data

Add Minutes and Livestream shortcuts to navigation bar

•Admin console now supports customization of the navigation bar. The administrator can add shortcuts, such as Minutes and Livestream, to the navigation bar on the mobile app and desktop client.

Release date: April 13

Display Feishu Verification on profile card

•When inviting other tenants and collaborating across organizations, tenant verification is displayed on the profile card. This helps verified tenants distinguish between official and private teams and reduces the possibility of malicious infringement.

Release date: April 7

2021.03

Enable search by custom field

•Custom fields may be added for members via admin console. After selecting the added custom fields in Matching Fields, team members can search contacts position, user name or more to obtain more precise results.

•The super administrator can select custom fields in Matching Fields > Advanced search to better search for members.

Release date: March 31

Set the display order of members in the admin console

•When viewing the organizational structure on the admin console, you can set whether to only display selected members of a department.

•You can pin certain members to the top of the list. When multiple members are pinned to the top, you can adjust their display order. This order will be seen by other members when they go to Contacts > Organization.

Release date: March 24

2021.01

Enable searching members by their employee ID and phone number

•Super administrator can set matching fields and advanced search to improve the efficiency of member search.

•For example, members could find a member by their phone number or employee ID. They could also use the filters (team, religion, city) in advanced search to find certain members.

Release date: January 14

View the storage space used by each team member

•Super administrators can see how much storage space each team member is using in ascending or descending order.

•The display of total and used storage space is now available in the management module. Please note that only local files saved to Docs module are currently supported for calculation.

Released on: January 14

Check out your mail storage space

•Feishu admin now supports viewing your space usage for mail. Go to Reports > My Equity > Mail Storage Space to view your storage details.

Released on: January 8

2020.12

Adjustment On Storage Space Calculation

•Starting from December 17, 2020, file attachments in chats will no longer occupy purchased storage space

Released on: December 17

User guide: How is Feishu's storage calculated?

Feishu Admin page layout updated

•The overall page color adjusted

•The "View All" button added to the left navigation bar to show a portal to all features, including those you have or have no permissions to access

•The name and identity of the current team displayed in the upper-right corner (founder, super administrators and administrators)

Exchange calendar sync supported

•Company super administrators can sync the Exchange calendar data of all employees to Feishu Calendar.

•After the settings are completed, any new events or any edits to existing events in Feishu and Exchange will be synced bidirectionally.

Released on: December 7

User guide: How to sync Exchange Calendar with Feishu Calendar?

2020.10

New data indicator added to Reports to optimize the export feature

•Three data indicators added: new users, new activations, and separations

•Export feature optimized: You can drill down to as deep as Level-4 departments in data exports.

Released on: October 30

User guide: Use Reports in Admin

2020.09

"Department Management" module added on Member and Department page

•Supported disbanding department/all-staff groups in Feishu Admin

•Supported converting department/all-staff groups to common ones

•Supported setting names and owners of department/all-staff groups in Feishu Admin

•Supported batch viewing information of existing departments in a list

•Supported batch editing department settings

Released on: September 24

User guide: Create department and department group

2020.08

Supported settings to keep or delete the untransferred documents of a separated employee in Feishu Admin

•When you have marked an employee as separated but didn't select "Transfer to other users" on the Terminate Employee page, the documents will be reserved by default to prevent data loss.

•Administrators can change this setting to reserve or delete untransferred documents.

Released on: August 20

2020.07

Team members can leave a team voluntarily

•General members can exit teams they no longer need in Contacts - Organization.

•For more information about the procedure, see How to leave a team?

Released on: July 21

Contacts management supported in mobile admin mini program

•Company administrators and contacts administrators can perform the following actions in the mobile admin mini program:

◦Add a department.

•View or modify a department.

•Delete a department.

•Add a member to a specified department.

•View or modify member information.

•Mark a member as offboarded.

•For more information about the procedure, see Mobile App | Manage Members and Departments.

Who can perform this action: company administrators and contacts administrators

Released on: July 20

2020.06

Datasheet features were updated, with new data metrics and capabilities added

•More data metrics: Member activeness and feature usage metrics were added on the basis of the preliminary version of datasheet.

•Member activeness: This metric includes new activations, activation rate, active users of suite, and active rate.

•Feature usage: This metric includes the active users, new users, new messages, Docs, Calendar tasks of the IM messages, and Calendar modules.

•For more information about the procedure, see Data Analysis | Use Reports on Admin.

Who can perform this action: company administrators

Released on: June 1

2020.05

Docs can be managed in the admin site

•Administrators who have enabled this permission can manage all the Docs owned by the company in the admin site. This include filtering and searching for desired files, moving, deleting, recovering and erasing selected files, either individually or in batches, to enjoy more efficient management of company files.

•For more information about the procedure, see App Management | Manage Docs files from Admin.

Who can perform this action: super administrators and the administrators who have enabled this permission

Released on: May 6

2020.04

Mobile client of company management was released

•Administrators can modify company information on the mobile client or add super administrators.

•For more information about the procedure, see Mobile App | How to edit Company Info?

Who can perform this action: only super administrators and the administrators who have the permission for company information

Released on: April 13

2020.03

New individual users are allowed to delete their accounts

•Individual users can now delete their accounts.

•For more information about the procedure, see Delete Personal Accounts.

Who can perform this action: individual users

Released on: March 19

Industry and size fields added to the company information page

•You can add the industry and staff size information in the admin site.

Who can perform this action: company administrators

Released on: March 11

2020.02

New permission system was launched, with administrator permissions upgraded

•Administrators are divided into two types: super administrators and administrators.

•Super administrators own almost all permissions, while administrators only own part of the permissions.

•Administration turns from role-based to administrator-based, and administrators can assign permissions to other administrators.

•With this upgrade, the administration scope has been refined to the most extent possible to meet the increasingly refined management requirements.

Released on: February 23

Updated on

2021/05/10

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