I. Intro

You can reserve a room through Feishu and check in on the meeting room display.

II. Steps

Reserve a Feishu Room

Choose a room while creating an event in Feishu Calendar. Once you reserve a room, the event details will be displayed on the room's display and controller.

Notice: If you delete an event, the meeting room booked by the event will be released automatically.

In the Feishu desktop app, click Calendar in the left navigation bar.

Click Create Event.

Set the time for the meeting and optionally invite any guests.

Click Add rooms and choose the room you want to book. You can see the room's information by hovering over it.

If the selected meeting room requires a reservation form, you'll be directed to a form. Fill in all the required items and click Complete.

Click Save.

Then the following event details displays in the meeting room:

Event details displayed on the Feishu Room Display

Event details displayed on the controller

Check into an event or initiate a meeting

Check in through the meeting room controller or touch screen

If the administrator has enabled checking in on room controller or touch screen, you can tap Check in on the controller or touch screen to check in for the event.

Check in through the check-in board

On the meeting room display, you can check in to an event 10 minutes before it starts or within 5 minutes after it starts, by default. If no one checks within this time, the meeting room will be released.

Note: The organization administrator may modify the check-in time for Meeting Rooms as needed. If there are adjustments, the actual set time shall prevail. For details, see Set meeting room check-in times.

If a room is available, you can tap Reserve on the check-in board to initiate an instant meeting. An instant meeting can last up to 45 minutes.

Tap the  此处是{{icon_left_outlined}}icon icon in the bottom right to view the events scheduled for the current day.

Join a scheduled meeting

Tap Join on the controller.

III. FAQs