The Payslip app in Feishu can help companies manage salary payments conveniently and securely. Payslip admins and employees who receive payslips can refer to this manual when using the Payslip app and mini program.

I. Enable Payslip App

You can go to Feishu Admin Home > Apps, Click the configuration button on the right side of payslip to enter the payslip details page. Activate the function on the right.

After the Payslip app is enabled, the admin needs to set the scope of employees who receive payslips. Please select All members.

Note: Currently, you can only select All members.

II. Basic Features

1. Permissions 

After the Payslip app is integrated for the first time, Feishu company admins are by default the system admins of the app. To ensure the proper functioning of the app, Feishu company admins are required to log in to the Payslip Admin and set system admins and payslip admins for the app.

Payslip admin permissions: Payslip admins can view, send, and manage the payslips of individuals.

System admin permissions: System admins can set system and payslip admins, but they don't have the permissions of payslip admins.

After setting payslip admins, Feishu company admins can delete their permissions as payslip admins. As a result, any changes to the company admins won't affect payslip admins.

2. Features for system admins 

Log in to Payslip Admin at https://payslip.feishu.cn/ to perform the following actions.

Set payslip admin 

Add an admin

Go to Payslip Settings > Permission Settings and click "Add an admin". Enter the admin's name, select "Payroll Administrator" under "Permission", and edit the permission scope of the admin under "Data range".

The scope of permission supports authorization management by department, and the department can be found by entering the department name during authorization. Click "OK" after you've checked all the information, and then the admin will be granted the specified permissions.

Edit or delete an admin

You can click "Edit" in the "Action" column on the right of the admin list page to adjust the permission scope of an admin or click "Delete" to remove permissions of the admin.

3. Features for payslip admins 

Log in to Payslip Admin at https://payslip.feishu.cn/ to perform the following actions.

Steps to issue payslips 

Fill in basic information and upload a payslip: Fill in the basic information in Payslip > Issue Payslip, download a payslip template, fill in the information, and upload the payslip.

Note: You can only select the department within your permission scope when uploading payslips, and can only view records within your permission scope in the payslip list.

You can select a single header or double header payslip template.

Single header
Double header
All salary items are displayed directly, making it suitable for situations with few compensation components.
Compensation components can be categorized and can be collapsed during browsing. The double headers provide better clarity, making it suitable for situations with a large number of compensation components.

Verify data: You can slide the payslip table to the right to view all the data.

Set preview: You can set the items to be displayed, fill in the notes, and preview the final layout to be displayed to employees.

Issue payslip: You can select to issue the payslip only or send a Feishu notification to employees together with the payslip.

Manage Payslip 

View, delete, or export payslip items: You can view, delete, or export payslips in Payslip > Manage Payslip.

You can also withdraw and edit an individual's payslip, or issue it again.

4. Features for employees 

First use

Before using the Payslip app for the first time, employees need to set a query password based on their company emails, or mobile numbers provided during Feishu account registration.

Check payslip

Once a query password is set, you need to enter the password every time you need to view your payslip information.

III. "View for a Limited Time" Feature

1. Permissions

Payslip admins can manage "Payslip Settings", including enabling/disabling the "View for a limited time" feature and editing the limited period of time for viewing. Only the payslip admins can manage the limited period of time for viewing payslips for employees through the "View for a limited time" settings.

2. Features for payslip admins

Enable/Disable the "View for a limited time" feature

Payslip admins can log in to https://payslip.feishu.cn/ to perform the following actions. Go to Payslip Admin Console > Payslip Settings > Basic Settings. Click the switch on the right side of the "View for a limited time" feature to enable/disable it.

Set a limited period of time for viewing

You can input the time and unit (day, hour, or minute) for time-limited viewing. Once the settings are completed and saved, the settings will take effect when the payslip data is sent next time.

3. Features for employees

Based on the "View for a limited time" settings in the Payslip Admin Console, employees can view payslip details within a specified time.

When employees open the payslip details page for a specific month for the first time, the "Time-limited viewing countdown" feature will be triggered.

The "Time-limited viewing countdown" feature will be displayed on the payslip details page.

IV. "Payslip Confirmation" Feature

1. Permissions

The "Payslip confirmation" feature allows payroll admins or payroll specialists to set whether employees need to confirm their payslips and the confirmation method. Only accounts with "payroll admin" permissions can configure this feature.

2. Features for payslip admins

Enable/Disable the "Payslip confirmation" feature

Payslip admins can log in to https://payslip.feishu.cn/to perform the following actions. Go to Payslip Admin Console > Payslip Settings > Basic Settings. Click the switch on the right side of the "Payslip confirmation" feature to enable/disable it. The default status is disabled.

Set the "Payslip confirmation" feature

Steps: Enable "Payroll confirmation" > Confirmation method > Confirmation period > Save.

You can choose between "Click" and "Signature", and can also customize the deadline for employees to confirm their payslip data. You can select the "The payslip will be automatically confirmed if the deadline for payslip confirmation has passed" feature as needed. A reconfirmation popup will appear upon saving, and a prompt will appear at the top center of the interface upon successful save.

"Payslip Admin Console data statistics" feature

Manage Payslip: You can view the total number of "Confirmed" and "Not confirmed" payslips.

Payslip details page: You can view "Confirmation status", "Confirmed at", and "Confirmation method" of each employee's payslip.

3. Features for employees

Based on the "Payslip confirmation" rules set by the payslip admins in the Payslip Admin Console, employees can confirm their payslips within a specified time, with the option for automatic confirmation if overdue.

When employees open the payslip details page, they will see the "Confirm payslip" button at the bottom. After the reconfirmation, a "Payslip confirmed" prompt will appear.

The payslip confirmation countdown will be displayed on the payslip details page.

If the confirmation method set by the payslip admins is "Click", the payslip details page for employees to view payslips is as follows:

Payslip details page
"Payslip confirmation" reconfirmation reminder
Prompt

If the confirmation method set by the payslip admins is "Signature", the signature page will automatically display in landscape mode, and the payslip details page for employees to view payslips is as follows:

Payslip details page
Signature page
Signature example
Confirmed

V. Learn More

For more information about payslip, please read Payslip FAQs.